格兰特发展 & 批准

1200.220拨款发展 & 批准程序

A. 目的

The purpose of this procedure is to ensure that any grants pursued on behalf of 皇冠8868会员登录 Valley College (WVC) are in alignment with the mission and strategic priorities of 学院.

These procedures apply to all grants pursued on behalf of WVC by either 学院 or its associated foundations (皇冠8868会员登录 Valley College 基金会 and WVC at Omak 基金会), and to all types of funding sources (state, federal, private, etc.).

B. 定义

Grants: a grant is defined as a sum of dollars offered by an entity outside 学院 and awarded through a competitive application 过程 that specifies the activities 为达到既定目标而采取的行动. An example of this type of grant is a proposal to a private foundation or to an agency of the federal government.

State Grant: a grant offered by the state of Washington through the State Board for Community and Technical Colleges awarded through a competitive or non-competitive application 过程 that specifies the activities to be undertaken to reach stated 目标. An example of this type of grant is a Workforce Education Grant.

C. 过程

1. 申请过程
   
   1. The institutional effectiveness office will coordinate the development and submission 在所有拨款建议中. This office will be the initial contact for proposals at an institutional level or involving multiple departments or partnerships with outside 实体. The instruction office is the initial contact for proposals that fall under 首席学术官的权威.
   2. The initiating department or individual is responsible for working with the appropriate departments to develop the major components of a grant proposal, with adequate time allowed for preparation and review at appropriate levels. 建议指引 development can be obtained from the institutional effectiveness office and are posted 在WVC内部网.
   3. The institutional effectiveness office should coordinate the proposal development 过程. 这可能包括:
      
      1.  Verifying that the project is consistent with institutional priorities.
      2. Confirming that the project has the support of the appropriate administrator.
      3. Providing general institutional information and assisting in obtaining relevant data 支持该提案.
      4. 提案审查，编辑和/或写作.
   4. With the approval of the appropriate vice president, the proposal will be brought to the president and cabinet members as an information item. 以下信息 应提交:
      
      1. Summary of the project, including effective dates and staffing.
      2. Total budget, including institutional contribution and source (budget number).
      3. Support requirements, including reporting and monitoring.
      4. 对学院其他单位的影响.
   5. The president’s cabinet will approve any proposal with one or more of the following 特点:
      
      1. 总预算在5万美元以上.
      2. If the grant will result in creation of a new staff or faculty position
      3. If the grant will redefine or reclassify the status of a given position.
      4. Commitment of matching funds or in-kind contribution of institutional resources.
      5. If the grant funded activity will continue for more than one fiscal year.
   6. Renewals of existing projects or amendments to current projects will undergo an abbreviated review coordinated by the office of institutional effectiveness to ensure that all affected departments are aware of changes in budget information or project activities.
   7. Either the president or the chief financial officer, as the contracting authorities for 学院, must sign all proposals prior to submission unless this authority 是否被委派给另一个人.
2. 实现过程
   
   1. Information on grant award decisions (funded or not funded) should be forwarded upon receipt to all affected offices, including the initiating department or individual, institutional effectiveness, human resources, and fiscal services. 这个信息 should address any revisions in the budget or implementation of the project as determined 由资助机构.
   2. The human resources office may initiate advertising for new positions prior to a grant award being received if this is necessary to allow sufficient time for the application and interview 过程 for grant activities to begin on schedule. 这些职位应 be posted as contingent on receipt of funding.
   3. Upon receipt of a grant award, the fiscal services office will assign budget numbers for grant funds and determine the signature authorities for those budgets.
   4. The institutional effectiveness office will review any reporting requirements for the grant and determine how reporting responsibilities will be addressed, in coordination with the fiscal services office and the initiating department or individual.

Originally approved by the president’s cabinet: 4/13/03
Revised and approved by the president’s cabinet: 9/16/08, 5/7/20
Presented to the board of trustees: 10/15/08, 5/20/20
最近回顾:5/7/20
过程 contact: Institutional Effectiveness

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