打印管理

1600.170 PRINT MANAGEMENT PROCEDURE

Standard print management procedures for all WVC locations are intended to provide for efficient print options for employees and students while ensuring that 印刷 expenses are minimized as much as possible. These procedures are intended to be used together with guidelines issued by the State Department of Enterprise 服务 and 适用rcw.

A. 程序包括:

1. Printer purchases and leases will be managed by the WVC chief technology officer and require an analysis of the need and most efficient way to meet the need.
2. Centrally located multifunction devices will be used for all departmental 印刷 unless an individual cannot leave their work station, for a legal or privacy reason, 或者为了效率.
3. Printing devices will be programmed to default to black and white, 2-sided 印刷.
4. 学生 will be required to pay for 印刷 above a standard “free” number of pages in computer labs and classrooms, the number to be set by the college administration.
5. High volume and specialized 印刷 will only be done on centralized high-volume 打印机. The college central 印刷 service will have high-volume 打印机 available for employee use, and specialized 印刷 and binding equipment for efficient specialized 印刷. High-volume 打印机 will be designated by the administrator of the WVC central 印刷 services. Large print orders with a cost greater than $10,000 annually must be managed through the WVC purchasing manager to ensure compliance with current 国家政策. Competitive bids are required.
6. Off-site 印刷 vendors may be used for large or specialized 印刷 to ensure the lowest cost, best quality and best turnaround time.
7. Document workflow and document management solutions will be reviewed and adopted when they will increase efficiency and reduce print needs. Approval of the WVC chief technology administrator is required.
8. Wherever practical and when it won’t compromise quality, recycled paper will be used.
9. Coin-operated 打印机 and copiers are exempt from these requirements, but are expected to comply as much as is practical. Certain departments may be exempt from default settings if approved by the chief technology officer and/or chief administrative officer. Self-support programs and auxiliary services are exempt unless they use 打印机 shared with other departments.

Printing procedures will be reviewed periodically as resources permit, at the end of useful life of WVC owned 打印机, and at the renewal date of leased 印刷 equipment.

Approved by the president’s cabinet: 11/22/16
Adopted by the board of trustees: 11/30/16
Last reviewed: __/__/__
过程 contact: Administrative 服务

Related policies and procedures
600.170 打印管理 政策